Scope of Authority

All members regardless of individual interests will focus on budget processes and procedures, to ensure alignment of college-wide planning and budget allocations.

Tasks, Goals, & Objectives

• Identify and acquire the necessary education to function effectively as committee members.
• Recommend a timeline for budget development that takes into account district and state budget deadlines and time for review, response and changes in the proposed allocations before the final decisions are made.
• Annually review and modify, and communicate the criteria that will be used in making budget decisions for the coming fiscal year.
• Monitor funding formula terms to devise strategies to maximize funding.
• Establish clearly articulated processes for reviewing budget requests.
• Design and implement a mechanism that allows for timely college review, input, and modification to the proposed budget before it is submitted to the Board of Trustees for approval.
• Review the budget input and development process and documents completed by department chairs and managers to improve processes and forms. Develop a communication plan to keep the college apprised of information that impacts the budget.
• Meet at least once a month during the fall and spring semesters with possible meetings during the summer.
• Annually assess the budget development process.
• Advocate for timely budget projections from the district office.
• Provide a representative to participate in the district's Budget Allocation Model review.

Alignment With Accreditation

• Standard III.D – Financial Resources
• Standard IV.A.3 - Administrators and faculty, through policy and procedures, have a substantive and clearly defined role in institutional governance and exercise a substantial voice in institutional policies, planning, and budget that relate to their areas of responsibility and expertise.

Reports To & Communicates With

College President, College Council, Academic Senate, Faculty Chairs, Staff and Students

Members

The committee is chaired by the Vice President of Finance and Administrative Services and Faculty Co-Chair. Representatives as follows:

• College President
• Vice President of Instruction
• Vice President of Student Affairs
• Academic Senate President
• 1 dean or director. Term: 3 years
• 5 faculty appointed by the Academic Senate. Term: 3 years (staggered). At least one should be a faculty department chair. No two from the same department.
• The CSEA President or classified designee from College Council
• 3 classified staff representatives appointed by the CSEA. One representative each from Student Affairs, Finance and Administrative Services, and Instruction. Term: 3 years (staggered)
• 1 or 2 Student Government Association representatives. Term: 1 year
• 1 Program Review Committee Liaison (10/15 JE made changes)
• Budget Analyst (10/15 JE made changes)
• Manager of Financial Information (10/15 JE made changes)
• Representatives from other committees or those with particular expertise may be brought in as needs arise for short-term consultation